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How To Write A Thank You Letter

How To Write A Thank You Letter

Writing a letter can be very complexly because it creates various implications to the author therefore it is essential to understand the steps and process of writing a good letter of appreciation. Sending a thank you note after an interview, informational interview and networking event is a great way to show professionalism. It is also a great way to maintain contact with people an individual during their job search after they get hired. Thank you notes are not for job searching. Sending a written thank you letter to people who have helped someone in job is a good way to enhance their career is a good way to cement their relationship as well as to show appreciation towards their work.

It is a great idea to read thank you letter examples and templates before writing a thank you letter. Examples can assist an individual to see what kind of content the author should include in their message. Templates can also assist the write to understand the format and layout of the paper which is essential to write a proper thank you letter.  A sample of thank you letter is given below which will aid to understand the format of thank you letter.

To write a picture perfect thank you letter, several things needs to be understood and kept in mind.

Job interview thank you letter

Thank you letter should be used as an opportunity to highlight why the writer is the best candidate for the company. Writing a proper thank you letter to the company, the writer should always consider the culture of the company and understand the structure of the firm. For most situations, thank you letter must express gratitude and make a full on sales pitch. An email to the interviewer is a good option to express proper gratitude if the writer know company plans to make a quick hiring decisions.

Thank You Letter Template

Dear [Interviewer’s Name],

[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]

[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]


[Your Name]

Thank You Letter Example

Dear Ms. Miller,

Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at ABC Company. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we would make an excellent collaborative team.

You mentioned that you would be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there is any further info I can provide. Thanks again for choosing me.

All the best,

Joe Miller 

Steps of writing a thank you letter

Step 1: Salutation

Beginning the thank you letter with an appreciation is the most essential thing in writing a thank you letter. Starting with dear person, dear sir is appropriate. For example

  • "Dearest __,"
  • "Hi, __,"
  • "My friend,"
  • "To my favourite _____,"

Step 2: Expressing gratitude sincerely

Thank you letter should be short and to the point which must express gratitude towards the receiver in a proper manner. The writer should be specific about what they are grateful for, describe the gift a little clear, and cherish.

Step 3: sharing a news

After expressing gratitude, it is nice to write another few lines about some important news or information to the receiver. The writer is also encouraged to as some questions about their life through the letter if the letter is a personal letter. For example, the write can write

  • "It was fun to catch up with you at the party. How are things going with Bobby's soccer team? He has natural talent, that boy. Leigh has been asking about him every day. We can't wait to see you this Christmas."
  • "Will you be returning to New York again soon? Next time, I want to take you to dinner at my favourite spot. It'll be nice to have a full-length conversation, rather than rushing to catch up backstage!"

Step 4: specific gift

If the letter contains any specific gifts that the write does not likes too much, he needs to show the sender that this gift is very important for them. For example,

  • "You are such a dear for coming to my opening night. It made me happy to see your bright smile in the audience. Knowing you were there helped calm my stage fright."
  • "I am very grateful for your assistance with my senior project this semester. You have a lot of students depending on you, and I really appreciate your taking the time to give me so much individual attention." 

Step 5: appreciation at the last of the letter

To complete things properly, the writer should write a proper conclusion, which will help them to strengthen their relationship and love. Following quotes can be used to complete the letter.

  • "Friends like you are the best part of this town, and I'm looking forward to the day we can sit down together and catch up."
  • "Your support throughout my career shows just how incredible of a friend you are. Your warmth, generosity, and kindness mean the world to me."
  • "You give the college a good name, and embody everything I love about my school. I hope I can one day pay it forward to students of my own."
  • "Anytime you want to talk, collaborate, or share a cup of coffee, you know where to find me. A conversation with you is something I could never turn down."
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 Zara William
Zara William

Zara William is one of the brilliant minds behind the archive of blog at Her content educates, inspires, and entertains. Explore the world of writing and discover how words can shape thoughts and transform lives!

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